Reprolog




REPROLOG

Smart Reprocessing System

Tired of using Pre-Printed Forms for Documenting Sterilization?

      • Manual Effort: Time-consuming task of marking off instrument names and entering sterilization details on pre-printed forms.
      • Inefficient: After each patient’s treatment, dental assistants still manually record instrument names, cycle numbers, and sterilization dates.
      • Time-Consuming: This manual process can take 30 minutes to an hour, depending on the number of instruments.
      • Impact on Care: Valuable time is lost, taking your team away from important patient care tasks.

REPROLOG: The Smarter Way to Manage Sterilization

Reprolog Overview

Why Choose Us?

Who can use Reprolog?

Individual Dental Clinics

Reprolog streamlines sterilization processes, ensuring efficiency and compliance with minimal overhead in a personalized setting.

Multi- Branch Dental Clinics

Reprolog offers centralized control and real-time tracking across all branches ensuring consistency.

Dental Service Organizations (DSO's)

Reprolog can collaborate with DSO's to reduce administrative overhead through centralized management and real-time monitoring.

Public Health Clinics

Reprolog enhances efficiency and regulatory compliance in public health clinics, ensuring smooth sterilization tracking.

Key Functionalities

Key Features

Favorite List

Reprolog’s customizable Favorite List allows users to easily add frequently sterilized items, streamlining the workflow by eliminating the need to search each time—simply select from the list.

Real- Time Monitoring

Reprolog’s real-time monitoring enables users to track sterilization cycles as they happen, offering immediate updates on progress and any potential issues.

Customizable Multi-Login

Effortlessly manage multiple branch and user logins, streamline workflows, and control access with precision for enhanced productivity.

Activity Validations

Receive instant, accurate validations for every action, ensuring seamless and error-free operations within the software.

Instant Status Updates

Access real-time reports and status updates to stay informed and make data-driven decisions effortlessly.

Categorized View

Organize and access articles like cassettes and pouches effortlessly with ReproLog’s intuitive classified list view, designed to boost user productivity.

In Compliance With Regulatory Standards

Resources

Case Study

Dental Data Analytics Using Reprolog

Case Study

Reprolog vs Manual Record Keeping

Brochure

Detailed Information on Reprolog

User Guide

User Navigation Support to Key Functionalities of the Application

Flyer

Overview Of Reprolog

Impact Analysis

Power of Reprolog for Dental Service Organizations (DSO's)

Simplify Multi- Branch Operations with Reprolog

Key Benefits

Compliance Without the Hassle

Reprolog takes the guesswork out of compliance by automating record-keeping, tracking sterilization cycles, and generating audit-ready reports—ensuring your clinic meets the highest safety standards with minimal effort.

Cost-Effective

The software helps ensure that sterilization cycles are properly recorded and compliance is consistently met, which lowers the risk of fines, audits, or costly legal complications. The streamlined processes free up staff time to focus on higher-value tasks, ultimately leading to a more efficient, cost-effective operation for your clinic.

Sterilization Efficiency

Manually tracking sterilization, BI results, and compliance records is prone to errors and inefficiencies. Reprolog automates these processes, saving your clinic valuable time and reducing the risk of compliance violations.

Intelligent Instrument Tracking

Misplaced, unsterilized, or unavailable instruments can slow down operations and compromise patient safety. Reprolog provides real-time tracking of all dental instruments, ensuring they are properly sterilized and ready for use when needed.

Scalable & Centralized

For clinics operating in multiple locations, ensuring consistency in sterilization and compliance can be challenging. Reprolog centralizes sterilization tracking and reporting across all branches, ensuring standardization, seamless communication, and operational efficiency.

Customizable Reports & Data Insights

Reprolog doesn’t just record data—it helps you analyze and optimize your sterilization processes. With customizable reports, you can easily access sterilization history, track BI results, and identify trends for better decision-making.

How Does Reprolog Add Value for Your Dental Clinic?

Software Application

Control Panel

Barcode Labelling

Hardware Integration

Frequently Asked Questions (FAQs)

What is Reprolog?

Reprolog is an advanced, cloud-based software solution designed for dental clinics and institutions. It simplifies sterilization, reprocessing, and instrument tracking while ensuring full compliance with Infection Prevention and Control (IPAC) standards.

With an intuitive Android-based mobile application and a powerful web-based control panel, Reprolog enables seamless tracking, monitoring, and reporting of sterilization cycles, enhancing efficiency and compliance.

Who can use Reprolog?

Reprolog is designed for various dental settings, including:

  • Dental Clinics – Ideal for single-location clinics to streamline sterilization tracking and maintain compliance.
  • Multi-Branch Clinics – Ensures centralized management and seamless synchronization of sterilization records across multiple locations.
  • Dental Service Organizations (DSOs) – A scalable solution for managing sterilization processes across numerous affiliated clinics.
  • Public Health Clinics – Supports large-scale operations with efficient sterilization tracking, regulatory compliance, and audit-ready reporting.
What security measures does Reprolog use to protect sterilization records?

Reprolog implements robust security measures, including:

  • Data Backup & Retention – Records are securely backed up and retained for 10 years.
  • AWS Secure Hosting – Data is protected with advanced security protocols.
  • SSL & AES-256 Encryption – Ensures secure transmission and storage of sensitive information.
  • Multi-Factor Authentication (MFA) – Adds an extra layer of access protection.
  • Real-Time Monitoring – Detects and mitigates security threats.
  • Regulatory Compliance – Adheres to industry security standards for data protection.
Can Reprolog be customized for my clinic’s workflow?

Yes, Reprolog is customizable to fit your clinic’s workflow. You can personalize sterilization cycle details, article names, autoclave settings, and labels to match your operational needs. This flexibility enhances efficiency, reduces errors, and ensures compliance across single or multi-location practices.

How does Reprolog handle backup?

Reprolog uses a secure cloud-based system with real-time synchronization, automatic backups, and redundant storage to protect your data. This ensures seamless access, instant recovery, and compliance with industry standards, eliminating the risk of data loss or manual backup needs.

What is included in the Monthly Support Plan for Reprolog?

The Monthly Support Plan includes:

  • Cloud Hosting: Secure storage for easy access to sterilization records with protection against data loss.
  • Software Updates: Regular updates for the latest features and optimizations.
  • Technical Support: Expert assistance for troubleshooting and system guidance.
  • Remote Services: Quick remote help for troubleshooting and system adjustments.
Can Reprolog be integrated with patient management softwares?

Yes, Reprolog seamlessly integrates with patient management software, enabling automatic synchronization of sterilization records, instrument tracking, and patient data. This integration eliminates manual data entry, reduces errors, and ensures a smoother, more efficient workflow, improving both operational efficiency and patient care.

Is Reprolog compatible with various autoclave models?

Yes, Reprolog is compatible with various autoclave models and integrates seamlessly to track sterilization cycles. It captures detailed cycle data such as time, temperature, pressure, and load statuses, ensuring accurate tracking and compliance with sterilization standards.

Is Reprolog scalable for dental practices of all sizes?

Yes, Reprolog is fully scalable, supporting dental practices of any size. It adapts to single-location clinics or multi-location networks, ensuring centralized management, synchronized data, and real-time sterilization tracking across locations. As your practice grows, Reprolog maintains optimal performance and customizes workflows to meet your evolving needs.

How does Reprolog ensure patient confidentiality?

Reprolog does not store patient-specific details. It tracks sterilization loads using unique cycle numbers and monitors article details through assigned control numbers. Reprolog integrates with patient management systems to securely push relevant sterilization data while maintaining strict data separation, ensuring patient confidentiality and compliance with regulatory standards.

How does Reprolog help with sterilization compliance?

Reprolog helps dental clinics maintain compliance with sterilization regulations by tracking all sterilization cycles, including detailed logs for instruments, autoclave performance, and maintenance. This thorough documentation is essential for compliance during inspections.

The system generates automated reports that provide an accurate record of sterilization activities. These reports can be easily accessed and exported for internal or external audits.

Reprolog’s real-time data analytics offer insights into sterilization process effectiveness. This allows clinics to identify and address any issues before they impact compliance.

How does Reprolog help improve sterilization efficiency?

Reprolog automates sterilization tracking using QR codes and autoclave logs, ensuring accurate cycle documentation and eliminating manual record-keeping.

It provides real-time insights, allowing staff to monitor sterilization processes and identify issues early. Customizable reports and analytics help improve operations.

By integrating with patient management systems, Reprolog links sterilization cycles to patient records, reducing errors and improving workflow, ensuring better compliance and accuracy.

Why should I choose Reprolog?

Reprolog offers:

  • User-Friendly Interface: Intuitive design for quick adoption by staff.
  • Customization: Tailor workflows, tracking, and reporting to fit clinic needs.
  • Cloud & Multi-Branch Support: Secure, remote access and centralized management for multi-location clinics.
  • Future-Proofing & Scalability: Regular updates and compatibility with future technologies.
How does Reprolog benefit Dental Service Organizations (DSOs)?

Reprolog offers centralized management for DSOs, allowing real-time monitoring of sterilization practices across multiple locations. It automates compliance documentation, standardizes infection control protocols, and sends proactive alerts for incomplete cycles. This reduces administrative workload, improves patient safety, and enhances operational efficiency, leading to cost savings.

How does Reprolog impact the dental industry?

Reprolog enhances the dental industry by providing complete sterilization tracking, improving patient safety and infection control. It offers data-driven insights for optimized sterilization practices and operational efficiency. For multi-location practices, Reprolog ensures consistent tracking across branches, helping maintain compliance. By automating documentation, it reduces administrative burdens, lowers costs, and streamlines workflows.

What is the Favorite List feature in Reprolog?

The Favorite List in Reprolog enables users to save frequently used instruments as a categorized list for quick selection during sterilization. This feature reduces processing time and ensures consistency, making it especially beneficial for dental clinics that regularly sterilize the same instruments.

What reporting capabilities does Reprolog offer?

Reprolog offers a comprehensive reporting system that simplifies sterilization management. Through the Reprolog app, users can access detailed reports, such as BI-Callback and Discarded Items details, which can be emailed to registered addresses.

The web control panel provides expanded reporting capabilities, including sterilization logs, service records, and real-time data filtering. Available reports include Used Articles, Autoclave Service Logs, Bi Record, Sterilization Audit Logs, and more.

Reports can be customized, downloaded, and securely stored for easy access and offline use, helping clinics improve efficiency and ensure compliance.

How does Reprolog manage user roles and access levels?

Reprolog offers a user-friendly dashboard for managing users with different roles and access levels. Administrators can easily register new users, assign roles (user, supervisor, admin), and manage passwords. The system also sends email notifications with login details to users. This ensures secure access and streamlines operations while maintaining data security.

How does Reprolog support multi-branch functionality?

Reprolog simplifies multi-branch management with features like:

  • Branch Registration: Admins can register each branch and keep operations organized.
  • User Access: Separate logins with customizable roles for secure access at each branch.
  • Centralized Control: Monitor and manage sterilization processes from one dashboard.
  • Data Analytics: View real-time performance and make data-driven decisions across branches.
  • Seamless Integration: Track sterilization data across locations, ensuring compliance and efficiency.
Does Reprolog support customizable label printing?

Yes, Reprolog allows you to customize labels with key details like cycle numbers, sterilization dates, and control numbers. It uses thermal transfer technology to produce durable, high-quality labels. Labels can also be tailored with branding elements.

What are the key functions available in the Reprolog control panel for users?

The Reprolog control panel offers centralized management, real-time tracking of sterilization processes, user and branch management, compliance documentation, remote accessibility, and system configuration for autoclaves and sterilization cycles.

What are the key functions of the Reprolog application?

The Reprolog application offers key functions including real-time sterilization cycle tracking, label printing and scanning, customizable reporting, user management, and autoclave and instrument monitoring. It provides an intuitive interface to manage sterilization data and streamline clinic operations while ensuring compliance.

Can Reprolog be used on multiple devices simultaneously?

Yes, Reprolog can be accessed on multiple devices simultaneously. The system is designed to support multi-device usage, allowing different users to log in from various locations and manage sterilization records in real time. 

How does Reprolog protect against data loss?

Reprolog protects sterilization records through several measures:

  1. Regular Data Backups: Automated backups are performed to ensure quick data recovery in case of system failure.
  2. Cloud-Based Storage: Data is securely stored in the cloud for reliability and easy remote access.
  3. Redundancy and Failover Protection: Multiple copies of data are stored across different servers to prevent loss if one server fails.
  4. Real-Time Data Synchronization: Data is synchronized between devices in real-time to minimize inconsistencies.
  5. Data Integrity Checks: The system regularly checks data for accuracy and automatically addresses any discrepancies.
How does Reprolog provide Technical Support?

Reprolog is dedicated to providing exceptional customer support via email and phone, offering assistance with troubleshooting technical issues and ensuring seamless operations.

Contact Us:
Phone: +1.416-423-2900
Email: info@reprolog.net

Working Hours
Monday – Friday: 09:00 am – 05:00 pm EST
Saturday – Sunday: Closed

What are the hardware requirements for Reprolog?

Reprolog requires the following essential hardware:

  • Android Display Tab with Tabletop Stand – Touchscreen interface for running Reprolog.
  • Thermal Transfer Label Printer – Prints durable, sterilizer-safe labels.
  • QR Code Scanners – Ensures fast and accurate scanning of instruments.
  • Thermal Labels & Resin Ribbon – Provides long-lasting, high-quality prints.
What access rights are required for Reprolog software?

Reprolog requires the following access rights:

  • Camera Access – Captures images of test results.
  • Printer Connection – Enables printing of sterilization labels.
  • QR Code Scanner Connection – Supports tracking of sterilized items.
  • Internet Access – Allows data syncing, cloud features, and updates.
  • System Storage Access – Stores app data, logs, and essential files.
  • Reprolog Application: Requires Android 10 or above for smooth operation. Remote access is recommended for support and updates.
  • Reprolog Control Panel: Works on any internet-connected device.
  • Both Application & Control Panel: Internet access is essential.
Why does Reprolog need internet access?

Reprolog relies on a stable internet connection for all functions, including:

  • Real-Time Data Syncing – Keeps data consistent across all devices.
  • Cloud-Based Storage – Ensures secure backup and easy access to records.
  • Software Updates – Enables feature updates, bug fixes, and security patches.
What information is included on a sterilization label in Reprolog?

Each label contains:

  • Date & Time – When sterilization was completed.
  • Autoclave Name – Identifies the autoclave used.
  • Cycle Number – Ensures traceability.
  • Control Number – Links to system records.
  • User Name/Initials – Operator who performed sterilization.
  • QR Code – Provides quick access to sterilization details.
  • Expiry Date – Shows when the item is no longer sterile.
  • Item Name – Specifies the sterilized instrument.

The details on a Reprolog sterilization label can be customized based on user preferences.

What is the architecture and design framework of Reprolog?
  • Android Application

    • Optimized for tablets with a user-friendly design.
    • Tracks sterilization, records instrument usage, and generates reports.
    • Syncs with backend services for real-time updates.
  • Web-Based Dashboard

    • Manages clinics and sterilization workflows.
    • Provides real-time performance insights.
    • Works on any internet-connected device.
  • Backend Services

    • Uses Node.js & Express.js for secure operations.
    • Manages data with CRUD endpoints.
  • Database Management

    • Uses MySQL to ensure secure and efficient data handling.
    • Maintains accuracy across all modules.
Can Reprolog work without hardware?

No, at least one printer and one scanner are recommended for optimal performance. Multiple Reprolog applications can run on different tablets in a clinic, but at least one printer for label printing and one scanner for QR code scanning are essential for seamless integration and efficient operation.

Do I need to install any additional software or plugins to use Reprolog?

Reprolog requires no additional software or plugins for core functionality. However, for remote support or troubleshooting, we recommend installing remote support software. This allows our team to assist you quickly and resolve issues without on-site visits.

Enhancing Dental Sterilization with AI Technology